When you first start using communicator, you need to build your contact list to suit your needs. With a mouse click or two you can place a call, start a group discussion, start a conference or schedule a meeting. This is your starting point for communicating with your contacts. Managing Contacts Your contact list is a list of communicator contacts you communicate with most, for example, your team, project teams and other working groups you are part of. 5) Contact Lists This is a list of your recent contacts, and any contacts or distribution lists you have added and contact groups you have created. For example In a Meeting 4) Search Text Box Typing a name or email address into this text box will show all contacts from your contacts folder and NTU's global address book which match your entry. Busy, you will also display a reason/availability status to explain why (see 3). You can click on this button to manually change your presence (see module 2) 3) Your Availability Status As well as displaying your presence i.e. 2) Your Presence This button indicates your current presence. 1) Show Menu Button From here you can sign out, change Access levels, add a contact, and set preferences. Using Office Communicator Once you have signed into communicator you are presented with the Office Communicator Workspace. To Sign Out: Click on the Show Menu Button, Connect, Sign Out. (This is your presence which is covered in the next module). Then either click Sign In or click on the drop down arrow next to Sign in as: Available and click on one of the following: Available, Busy, Do Not Disturb, Be Right Back or Away. Signing In If you sign out of Office Communicator you can choose to sign back in. Signing In/ Signing Out If you sign out of Office Communicator you can choose to sign back in. To launch Microsoft Office Communicator from your Start Menu: Start | All Programs | Microsoft Office Communicator 2007 RC Step 2: Click on Personal and then click to untick the check box next to Automatically start Communicator when I log on to Windows. Step 1: Click on the Show Menu button, Click Tools and then Options. You can stop Office Communicator from automatically starting up from the Options menu.
MICROSOFT OFFICE COMMUNICATOR 2007 MANUAL SOFTWARE
Closing or minimising the Office Communicator window will keep the software running in the background which you can then open at any time from your Task bar.Ĭhanging your Start Up Settings. (It may be a different colour dependant on your current presence status, see module 2.) The Office Communicator window will now appear. You can open Office Communicator from your task bar. Starting Communicator By default, Microsoft Office Communicator 2007 will automatically start and sign you in when you log on to your office PC.
MICROSOFT OFFICE COMMUNICATOR 2007 MANUAL HOW TO
In this module you will explore: How to sign in and out Changing your start up options The Office Communicator Interface Managing Contacts
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Contact ITS Service Desk for information on gaining access to this software. Module 1 - Getting Started Microsoft Office Communicator 2007 is managed by Information Systems for use by NTU Staff. In summary, you can use communicator to: Gain easy access to your Outlook contacts Organise your contacts into Contact Groups that suit you Participate in Instant Messaging Have group online discussions Decide on the most suitable communication method Using Presence Information in communicator shows you whether someone is available helping to ensure you reach the right person, in the right way, first time without checking in Outlook.
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Welcome to Microsoft® Office Communicator Microsoft Office Communicator brings all your communication software and solutions together enabling you to go to one place to make a call, send an email, schedule a meeting or make a conference call. 27 Module 4 - What's Next and Further Information.
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20 Module 2 - Communicating Effectively Summary. 18 Communicating with a Group of contacts. Further Information Here you will find further information on how to get help and other related software and hardware guides as well as web access.Ĭontents Welcome to Microsoft® Office Communicator. Calls and Collaboration This module will take you through the further features, such as sharing files, inviting others and starting a meeting. Communicating Effectively Here you will be taken through how to make contact and set your status to ensure you receive communication in a way to suit you. Getting Started This module looks at how to start Office Communicator, set up your preferences and organise your contacts The modules and a brief description are listed below. Unified Communications Microsoft® Office Communicator 2007 R2Ībout this Guide This course is split into 4 modules which take around 10 minutes to complete.